Solutions
We can systemize any business in weeks, not years.
Whether you’re a small business seeking freedom from daily tasks or a large company ready to scale and streamline, our solutions adapt to meet your goals.
We tackle the specific challenges holding you back—whether it’s optimizing processes, designing systems, or supporting HR—so you can reclaim your time, prepare for a future exit, or position your business to dominate the market.
Our Systems First Formula™ prevents costly tool-switching and team turnover, giving you a reliable operation that saves time and money.
With systems in place, you’ll gain the freedom to grow, step back, or sell—knowing everything runs seamlessly without you.
Identifying chaos and
hidden normalised friction.
Growing businesses often struggle with daily chaos—missed deadlines, lack of clarity, and a general sense of disarray.
These issues arise frequently during phases of rapid growth, when teams become siloed, and when there’s little visibility into day-to-day operations.
Our approach identifies these hidden friction points and brings order, giving you clearer oversight, smoother operations, and the freedom to scale confidently.
Locked Knowledge
Is your business stuck in a perpetual cycle of training because expert knowledge is locked within the minds of experienced team members? As your business grows beyond these experts, this hidden knowledge creates more friction and hinders scalability.
Recurring Dependency
This occurs when a business constantly relies on A-players to solve problems or complete tasks. This dependency makes the business vulnerable to disruptions when these key individuals are unavailable.
The Golden Handcuffs
An owner who must always close deals, talk to clients, make decisions, or fix ruined projects is typically chained to the business. Although profitable and successful, this constant involvement is known as the golden handcuffs, limiting the business's true potential.
Weekly Inconsistency
Many growing businesses experience chaos in daily operations, which often manifests as missed deadlines, poor transparency, and an overall feeling of disarray. This weekly inconsistency disrupts productivity and hinders long-term growth.
Excessive Communications
Businesses that rely heavily on Slack, team meetings, or internal communications often have a significant process gap. Information should be integrated into systems, not communicated verbally.
Chronically Delayed
When tasks are consistently overdue and then rushed, it leads to errors due to a lack of clear processes. This inefficiency disrupts workflow, causing frustration within the team and undermining the business's reliability and reputation.
Equipped for Solving any Systems or Team Problems
Partnering with Systems And Teams for operational excellence goes beyond adopting new software or drafting new documents—it's an investment in your business's future, providing permanent solutions to the problems plaguing your business.
"Do It With Us"
Partner with us to gain the plug-and-play tools and knowledge needed to build systems and teams, resolving operational challenges within 21 days
"Fully Built for You"
Let us build the systems your business needs to eliminate team friction and resolve issues, bringing relief to fast-growing companies facing overload—all in just 60 days.
Want to Know the ROI of Systemizing Your Business? Calculate It Now!
This ROI Calculator gives you a data-driven look at the tangible impact of systemizing your business—so you can make informed decisions backed by real numbers, not guesswork.
Industries we've helped since 2018.
Accounting, Hospitality, Marketing, Renovation, Agencies, Wholesale, Interior Design, Coaching, Consulting, Signage, Real Estate, Counseling, Dog Walking, Credit Services, Alcohol, Telecommunications, Fitness, E-Commerce, Manufacturing, Immigration, Automotive, Childcare Centers, Skincare, Education, Legal Services, Airbnb Management, Media Buying, Fashion, Construction, Healthcare, Publishing, Food Safety, Organization, Electrical Services, Recruiting, Windows & Glazing, Tax Consultancy, Lead Generation, Plumbing, Self-Storage, Brokerage, Property Management, Parkour, Commercial Fuel, Branding, Therapy, Auctions, Hotels, Wealth Management, Web Design, Packaging, Flooring, Mentoring, Investing, Retail, Painting, Roofing, Weddings, Auto Repair, Pool Maintenance, Live Events, Orthotics, Security, Software, Language Learning, Community Groups, Universities, Videography, Cosmetics, Clinics, Writing, Medical Services, IT Management, Home Maintenance, Window Installation, Marine Repair, Cleaning, Instrument Certification, and Public Relations.
Which Solution Is Right for You?
Your goals and business complexity determine the best fit between our two packages.
Some of our multimillion-dollar clients have successfully exited their businesses with our done-for-you package, while solopreneurs have fast-tracked their growth with our guided implementation.
Here’s how we determine the right package for you.
To find the right approach, we first need to understand the complexity of your goals.
- Do you need support with your systems, teams, or both?
- Are you struggling with software integration?
- What specific challenges do you face in your current processes?
- Is your goal to scale rapidly or grow steadily?
- How do you want to improve your team’s performance?
- What does your ideal workflow look like?
- What bottlenecks are slowing you down?
- Are you focused on reducing costs, increasing efficiency, or both?
Clear answers to these questions help us determine the best solution for you.
How soon do you want to achieve your goals? We can systemize any business in weeks, but if time isn’t a pressing factor, we can take a more strategic, step-by-step approach.
- Do you need immediate results, or is a longer timeline acceptable?
- Do you have a specific deadline for your business goals?
- How important is speed in implementing new systems and processes?
- Would you prefer a phased approach or rapid transformation?
- When do you expect to see improvements in team performance?
- How flexible is your schedule for working on systemization?
Defining your time horizon helps us tailor the right approach for you.
Resources aren’t just about capital—they include time, effort, and team capacity. How much are you prepared to invest?
- Are you ready to put in sweat equity, or do you prefer a hands-off approach?
- Do you have a lead team member to drive the process with us?
- Can you allocate the necessary time and effort to reach your goals?
- How involved do you want to be in systemization?
- Do you have internal resources to support the changes we implement?
- Would you prefer a collaborative approach or a fully managed solution?
Understanding your available resources ensures we create a plan that works for you.
Our founder, Jamie Stenhouse, believes that mastering "programming businesses through systems" is key for any leader. Do you want to learn and apply systems thinking, or do you simply want the business fixed?
- Are you a multinational leader or a solopreneur looking to streamline operations?
- Do you want to gain knowledge and skills, or just solve the immediate problems?
- Are you ready to invest in mastering systems for long-term success?
- How important is it for you to personally understand and implement these systems?
- Would you prefer ongoing education and support, or do you just need immediate solutions?
Your level of involvement shapes how we tailor our approach to your business.
We've successfully helped over a thousand businesses streamline their operations and build efficient teams.
Our Systems First Formula™ guides you away from costly tool-switching and constant team turnover, which drains productivity.
Let us establish a consistent, predictable operational machine for you, saving time and money while simplifying your team’s work. When their jobs are easier, yours is too.
Six Areas For Business Freedom
Instead of spending years putting out fires and figuring it all out alone, we’ll save you time, money, and stress by helping you shift from 'business operator' to 'business owner.'
Explore the six core systems that reduce friction and drive growth — no specific order needed.
Optimize your operations, services, and team for greater efficiency, productivity, and happiness. Reclaim an average of 4-6 hours per week per employee / founder.
Foster accountability and transparency across teams by reducing meetings, emails, and time on Slack. Cultivate ownership and a team wide commitment by making information and skills accessible to all.
Eliminate assumptions and ambiguity. Our Perfect Process Method™ replicates the effectiveness of A-players, duplicates decision makers, and clones creativity.
Streamline your hiring process by reducing time spent on applications and interviews. With our systems-first approach, focus on attracting the right person for the right system, rather than role-first hiring.
Begin to run your business like an operator and an investor. Develop dashboards, operational systems, and KPI levers that enable your business to function with clock-like predictability.
Integrate our top-performing sales systems to easily boost revenue per employee with less effort. This integration also provides increased visibility to identify and address sales problems before they escalate.
What does partnering with Systems And Teams look like?
Meetings Become The Exception
When meetings become the exception rather than the norm, your processes and systems are so well-defined that daily operations run smoothly without constant check-ins, allowing your team to focus on productive work instead.
Training-Free Team Operations
Team training is no longer needed because your systems and processes are so comprehensive that new team members can quickly integrate and perform effectively without extensive training sessions.
Less Work With More Profits
Your team will experience fewer errors and reworks, leading to happier, more proactive teams and significantly higher profitability with less effort. This will also increase your business's capacity without the need for additional hiring.
Remove Reliance
The business operates seamlessly, and anyone can take over any role without delay or excessive training, thanks to systems and processes that solve problems for the team before they encounter them.
90 Day Holidays
Taking 90-day holidays is possible because you're removed from daily operations. Decisions are duplicated as if you were there, problems are virtually non-existent, and the team doesn't notice your absence.
The Business As An Asset
A business that is an asset has consistent performance, increased profitability, and seamless operations without reliance on specific individuals. It allows the owner to act as an investor and fall back in love with their business and the craft of their work.
Increased RPE (Revenue Per Employee)
With dramatically increased revenue per employee, your business achieves higher profitability and efficiency, allowing each team member to contribute more effectively. This increased revenue provides the headroom to take bigger investments into growth.
More With Less
Achieve more output with less input: more revenue, profit, opportunities, and market share, all in a constant, predictable flow that allows you to control the business rather than it controlling you. All of this with less work, time, costs, and fewer team problems.
Daily Consistency
Smooth, predictable operations where tasks are completed correctly and on schedule. A controlled environment where everyone knows their roles, reducing stress and increasing reliability across the team. There’s no need for excessive questions, only celebrations.
Frequently asked questions:
This is an investment into your business and every business investment should be a well-informed and educated decision.
That's why we've compiled every question we've ever been asked to help guide you.
Regardless of the size and scope of your business, Systems And Teams can cater to a diverse range of clients—from small startups to multimillion-dollar corporations. We have successfully helped businesses at various stages of their journey achieve their goals through our tailored packages. Hear about our clients success here.
Your ROI from working with us will be multifaceted, encompassing significant time savings, increased efficiency, reduced costs, and enhanced employee satisfaction. Our clients typically see substantial improvements in productivity, streamlined operations, and higher revenue growth.
By implementing our systems, you will be able to scale your business more effectively, focus on strategic growth, and achieve a more sustainable and profitable business model. Our approach ensures that the value you receive far exceeds your investment, providing both immediate and long-term benefits.
Costs will decrease as outcomes are achieved faster (and for less), thus profits can and have, in some cases, tripled without doing any extra work. In even more common cases, the owner is working less to achieve more.
Absolutely. We highly recommend involving your team in this to optimize their processes, develop their workflows, and improve overall efficiency.
Our resources are designed not just for owners but also for team leads and managers, ensuring a broader impact across your organization.
Starting early with system building can prevent many future headaches.
While we help businesses of all sizes, addressing system issues early on can set a strong foundation for growth. Even if your business is new, we can guide you in building robust systems from the outset. Doing something right the first time is better than doing it right the second or seventh time.
Many business owners mistake checklists and videos for complete systems. We teach the science and art of building effective business systems by focusing on eliminating assumptions and solving problems before they arise, ensuring that your processes are robust and efficient.
This misconception often arises because business owners believe they have systems and processes or have attempted to implement them in the past. However, many have never had the opportunity to study process engineering or business system design in-depth, as they are busy running their business. This is where Systems and Teams comes in—to either assist you and your team in mastering the essential skill of system building or to handle everything for you.
You can learn more about our approach to building true business systems (not just what everyone thinks are systems) by visiting our Methodology page here.
Not necessarily. If your current systems produce the desired outcomes, we can help optimize and improve them. However, if you are dissatisfied with your systems, we can assist in rebuilding them from scratch, improving them, or extracting them from certain team members.
The goal isn't merely to build systems and processes but to ensure your business consistently produces the desired results, regardless of who is operating that task or duty. Starting from that point, we can define the exact scope of the problem, process, and what needs to be fixed, rebuilt, improved, or extracted. Best of all, we have a process to achieve this in a fraction of a week.
"It's been really good actually I have taken your advise. I have learnt a lot of good things so far and even really small things that I should have known about sooner."
Travis S
"I now have over 100 processes in my internal library all including video's and detailed written/image steps and have seen amazing success from doing this! Not only are things running smoother and more efficiently, but we have been able to bring on additional freelancer support because of the process we have in place!"
Adam H
"I went and sorted that now it's all moving very very quickly. Very funny as well when working with my operations guy how I can grab so many little 1% from the tasks completed that really move the needle."
Neal B
Overwhelmed by Your Business?
Take The Systems Health Benchmark Assessment.
Provide 22 data points for a personalized business report. This benchmark assessment evaluates whether your business operations rely on individual personnel or structured systems and assesses your business's scalability.
