Solutions
We can systemize any business in weeks, not years.
Whether you're a small, growing business seeking guidance or a large, established company needing a complete systems and teams transformation, our solutions are designed to address any problem in the way that suits you best. Each package allows us to work for you, collaborate with you, or guide you, ensuring you receive the maximum value for your investment.
This ensures that you only pay for what you need, making it an efficient and cost-effective solution for businesses of all sizes. Whether you require a full optimization, process and system design, or HR and hiring support and more, we focus on solving the specific problems your business is facing right now.
Partner with us and experience a tailored approach to operational excellence that meets your business where it is and propels it to where you want it to be.
Leading problem solvers at straightforward prices for overwhelmed business owners.
We've successfully helped over a thousand businesses streamline their operations and build efficient teams.
Our Systems First Formula™ guides you away from costly tool-switching and constant team turnover, which drains productivity.
Let us establish a consistent, predictable operational machine for you, saving time and money while simplifying your team’s work. When their jobs are easier, yours is too.
Six Areas For Operational Excellence
Instead of spending the next few years acting as a firefighter in your business as you figure it out alone, we'll save you from the time, money, and stress of trial and error when you switch from “business operator” to “business owner”.
Explore the 6 core system areas where we can reduce friction and drive growth for your business. No specific order of these is required.
Optimize your operations, services, and team for greater efficiency, productivity, and happiness. Reclaim an average of 4-6 hours per week per employee / founder.
Foster accountability and transparency across teams by reducing meetings, emails, and time on Slack. Cultivate ownership and a team-wide commitment by making information and skills accessible to all.
Eliminate assumptions and ambiguity. Our Perfect Process Method™ replicates the effectiveness of A-players, duplicates decision makers, and clones creativity.
Streamline your hiring process by reducing time spent on applications and interviews. With our systems-first approach, focus on attracting the right person for the right system, rather than role-first hiring.
Begin to run your business like an operator and an investor. Develop dashboards, operational systems, and KPI levers that enable your business to function with clock-like predictability.
Integrate our top-performing sales systems to easily boost revenue per employee with less effort. This integration also provides increased visibility to identify and address sales problems before they escalate.
Identifying chaos and
hidden normalised friction.
Many growing businesses experience chaos in daily operations, which typically presents as missed deadlines, poor transparency, and an overall feeling of disarray. These challenges are commonplace whether you are in the dynamic phase of scaling up, grappling with compartmentalized teams, or confronting the issue of inadequate oversight into daily operations.
Locked Knowledge
Is your business stuck in a perpetual cycle of training because expert knowledge is locked within the minds of experienced team members? As your business grows beyond these experts, this hidden knowledge creates more friction and hinders scalability.
Recurring Dependency
This occurs when a business constantly relies on A-players to solve problems or complete tasks. This dependency makes the business vulnerable to disruptions when these key individuals are unavailable.
The Golden Handcuffs
An owner who must always close deals, talk to clients, make decisions, or fix ruined projects is typically chained to the business. Although profitable and successful, this constant involvement is known as the golden handcuffs, limiting the business's true potential.
Weekly Inconsistency
Many growing businesses experience chaos in daily operations, which often manifests as missed deadlines, poor transparency, and an overall feeling of disarray. This weekly inconsistency disrupts productivity and hinders long-term growth.
Excessive Communications
Businesses that rely heavily on Slack, team meetings, or internal communications often have a significant process gap. Information should be integrated into systems, not just communicated verbally, to enhance efficiency and reduce time spent on unnecessary communication.
Chronically Delayed
When tasks are consistently overdue and then rushed, it leads to errors due to a lack of clear processes. This inefficiency disrupts workflow, causing frustration within the team and undermining the business's reliability and reputation.
Equipped for Solving any Systems or Team Problems
Partnering with Systems And Teams for operational excellence goes beyond adopting new software or drafting new documents—it's an investment in your business's future, providing permanent solutions to the problems plaguing your business.
Educational
Free of Charge:
Explore our free Systems and Teams resources today and start systemizing your business
Intensive
12 Month Access
$7,800
All the tools and knowledge to fix operations quickly. Resolve systems and team challenges in 21 days with our plug-and-play resources
Concierge
Starting From
$30,000
For fast-moving businesses experiencing overload, aiming to resolve any system or team issues in just 60 days.
Integrator
Starting From
$130,000
Designed for businesses with 'unsolvable problems', we'll work one-on-one to create the permanent solution in the next 60 days.
Accounting, Hospitality, Marketing, Renovation, Agencies, Wholesale, Interior Design, Coaching, Consultants, Signage, Real Estate, Counselling, Dog Walking, Credit, Alcohol, Telecommunication, Fitness, E-Commerce, Manufacturing, Immigration, Automotive, Childhood Centres, Skincare, Education, Legal Services, Airbnb Management, Media Buying, Fashion, Construction, Health Care, Publishing, Food Safety, Organisation, Electrical, Recruiting, Windows / Glazing, Tax Consultancy, Lead Generation, Plumbing, Self-Storage, Brokerage, Property Management, Parkour, Commercial Fuel, Branding Agency, Therapy, Auctions, Hotels, Wealth Management, Web Design, Packaging, Flooring, Mentoring, Investing, Retail, Painting, Roofing, Weddings, Auto Repair Service, Pool Maintenance, Live Events, Orthotics, Security, Software, Language Learning, Community Groups, University, Videographer, Cosmetics, Organization, Clinic, Writer, Medical, IT Management, Home Maintenance, Window Install, Marine Repair, Cleaning, Instrument Certification and Public Relations.
What package is right for me?
Depending on the complexity and scale of your goals, there's a compelling reason to choose any of our four packages. We've had multimillion-dollar clients use the Intensive Program to successfully exit their businesses, while solopreneurs have fast-tracked their startups with our Concierge and Integrator Offering.
Here's a detailed overview of how we determine your package.
We must define the complexity and technicality of your goals.
Do you need assistance with your systems, your teams, or both? Do you need guidance on software integration? What specific challenges are you facing with your current processes? Are you looking to scale your business rapidly or steadily? What are your primary objectives for improving the team? How do you envision your ideal workflow and operations? What current bottlenecks are hindering your progress? Are you aiming to reduce costs, increase efficiency, or both?
From there, how soon do you want to reach your milestone? We can systemize any business in a matter of weeks, but if time isn't an issue, we can take a more measured approach.
Are you looking for immediate results, or is a longer timeline acceptable? Do you have a specific deadline for achieving your business goals? How critical is speed in implementing new systems and processes? Are you open to a phased approach, or do you prefer rapid transformation? Is there a particular time frame for seeing improvements in team performance? How flexible is your schedule for collaborating on systemization efforts?
We understand that resources come in various forms, not just capital. Are you ready to roll up your sleeves and invest sweat equity?
Do you have a lead team member to spearhead challenges with us? Or would you prefer to hand over your problems and let us do the heavy lifting? Are you prepared to allocate the necessary time and effort to achieve your goals? How involved do you want to be in the systemization process? Do you have the internal resources to support the changes we’ll implement? Are you looking for a collaborative approach or a more hands-off solution?
Our founder, Jamie Stenhouse, believes mastering 'programming businesses through systems' is essential for any leader. Do you have a desire to learn how to adopt systems thinking to solve future problems, or do you just want the business fixed?
Are you a leader from a multinational brand or a local solopreneur looking to improve your business operations? Do you prefer to gain knowledge and skills, or simply need your problems solved? Are you ready to invest in mastering systems for long-term success? How important is it for you to understand and implement these systems personally? Would you like ongoing support and education, or do you prefer immediate solutions to your current challenges?
What does partnering with Systems And Teams look like?
Meetings Become The Exception
When meetings become the exception rather than the norm, your processes and systems are so well-defined that daily operations run smoothly without constant check-ins, allowing your team to focus on productive work instead.
Training-Free Team Operations
Team training is no longer needed because your systems and processes are so comprehensive that new team members can quickly integrate and perform effectively without extensive training sessions.
Less Work With More Profits
Your team will experience fewer errors and reworks, leading to happier, more proactive teams and significantly higher profitability with less effort. This will also increase your business's capacity without the need for additional hiring.
Remove Reliance
The business operates seamlessly, and anyone can take over any role without delay or excessive training, thanks to systems and processes that solve problems for the team before they encounter them.
90 Day Holidays
Taking 90-day holidays is possible because you're removed from daily operations. Decisions are duplicated as if you were there, problems are virtually non-existent, and the team doesn't notice your absence.
The Business As An Asset
A business that is an asset has consistent performance, increased profitability, and seamless operations without reliance on specific individuals. It allows the owner to act as an investor and fall back in love with their business and the craft of their work.
Increased RPE (Revenue Per Employee)
With dramatically increased revenue per employee, your business achieves higher profitability and efficiency, allowing each team member to contribute more effectively. This increased revenue provides the headroom to take bigger investments into growth.
More With Less
Achieve more output with less input: more revenue, profit, opportunities, and market share, all in a constant, predictable flow that allows you to control the business rather than it controlling you. All of this with less work, time, costs, and fewer team problems.
Daily Consistency
Smooth, predictable operations where tasks are completed correctly and on schedule. A controlled environment where everyone knows their roles, reducing stress and increasing reliability across the team. There’s no need for excessive questions, only celebrations.
Frequently asked questions:
This is an investment into your business and every business investment should be a well-informed and educated decision.
That's why we've compiled every question we've ever been asked to help guide you.
Regardless of the size and scope of your business, Systems And Teams can cater to a diverse range of clients—from small startups to multimillion-dollar corporations. We have successfully helped businesses at various stages of their journey achieve their goals through our tailored packages. Hear about our clients success here.
Your ROI from working with us will be multifaceted, encompassing significant time savings, increased efficiency, reduced costs, and enhanced employee satisfaction. Our clients typically see substantial improvements in productivity, streamlined operations, and higher revenue growth.
By implementing our systems, you will be able to scale your business more effectively, focus on strategic growth, and achieve a more sustainable and profitable business model. Our approach ensures that the value you receive far exceeds your investment, providing both immediate and long-term benefits.
Costs will decrease as outcomes are achieved faster (and for less), thus profits can and have, in some cases, tripled without doing any extra work. In even more common cases, the owner is working less to achieve more.
Absolutely. We highly recommend involving your team in this to optimize their processes, develop their workflows, and improve overall efficiency.
Our resources are designed not just for owners but also for team leads and managers, ensuring a broader impact across your organization.
Starting early with system building can prevent many future headaches.
While we help businesses of all sizes, addressing system issues early on can set a strong foundation for growth. Even if your business is new, we can guide you in building robust systems from the outset. Doing something right the first time is better than doing it right the second or seventh time.
Many business owners mistake checklists and videos for complete systems. We teach the science and art of building effective business systems by focusing on eliminating assumptions and solving problems before they arise, ensuring that your processes are robust and efficient.
This misconception often arises because business owners believe they have systems and processes or have attempted to implement them in the past. However, many have never had the opportunity to study process engineering or business system design in-depth, as they are busy running their business. This is where Systems and Teams comes in—to either assist you and your team in mastering the essential skill of system building or to handle everything for you.
You can learn more about our approach to building true business systems (not just what everyone thinks are systems) by visiting our Methodology page here.
Not necessarily. If your current systems produce the desired outcomes, we can help optimize and improve them. However, if you are dissatisfied with your systems, we can assist in rebuilding them from scratch, improving them, or extracting them from certain team members.
The goal isn't merely to build systems and processes but to ensure your business consistently produces the desired results, regardless of who is operating that task or duty. Starting from that point, we can define the exact scope of the problem, process, and what needs to be fixed, rebuilt, improved, or extracted. Best of all, we have a process to achieve this in a fraction of a week.
"It's been really good actually I have taken your advise. I have learnt a lot of good things so far and even really small things that I should have known about sooner."
Travis S
"I am so glad I found this and am eager to put some new systems in place at the Spa!"
Heather G
"I went and sorted that now it's all moving very very quickly. Very funny as well when working with my operations guy how I can grab so many little 1% from the tasks completed that really move the needle."
Neal B
Overwhelmed by Your Business?
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